Time needed:Â 2 minutes.
Not sure how sure how to reschedule your job interview? Don’t worry, it’s simple. Just follow these six steps to ask for a different time:
- Email as soon as you know you need to reschedule.
It’s easy to put off rescheduling, but the interviewer will appreciate more time.
- Emphasize how excited you are about the interview.
Share that you’re looking forward to the conversation, and a little detail from your past interview if you’ve already had one.
- Share a reason, but it’s OK to keep it general.
If something specific happened, it’s OK to share it. But, you can always say: “I had a family emergency” or “I had a last-minute emergency to deal with.”
- Don’t make up specific excuses.
No dead grandparents, please. I knew someone who managed to kill off 5 grandparents. If you need to make up an excuse, keep it general.
- Share your availability.
Offer two or three times, and include a scheduling link to make re-booking easy.
- Never reschedule twice.
Once is OK. Twice means you’re not interested in the role.

Email templates to reschedule your job interview
Template email to reschedule interview
Hi [INSERT NAME],
I’m really looking forward to speaking with you about the [INSERT THE ROLE] role. [INSERT NOTE ON PREVIOUS CONVERSATION].
Unfortunately, I need to reschedule our conversation. [INSERT THE REASON WHY.] I’m available [INSERT A FEW TIMES THAT WORK FOR YOU], or you can book time on my calendar here: [INSERT CALENDLY LINK].
I am really sorry for the last-minute change. I’m still very excited about the opportunity and looking forward to speaking with you soon!
Warmly,
[YOUR NAME]
Sample email to ask for a different time
Hi Nathan,
I’m looking forward to speaking with you about Almanac’s product manager role. Steve shared a bit about your strategy, and I’m really excited because it builds on some work I did at Reddit.
Unfortunately, I need to reschedule our conversation. I’ve had a family issue come up and will be traveling during our scheduled time. I’m available Friday, and next Tuesday through Thursday 1-5PM EST, or you can book time on my calendar here if that’s easier.
I am really sorry for the last-minute change. I’m still very excited about the opportunity and looking forward to speaking with you soon!
Warmly,
Taylor